24 Best AI Meeting Note Taker Tools for Smarter Meetings

In the modern office, meetings pile up and key decisions vanish into chat threads and inboxes. Please stop scribbling and focus on the conversation. The Best AI Meeting Note Taker turns meeting audio into searchable transcripts, clear action items, and concise summaries, using automated transcription, speech-to-text, meeting assistant features, and integrations that boost productivity and team collaboration. This article shows how to choose and use these tools so you walk away from every meeting with clear, accurate notes, action items, and summaries without ever needing to take notes yourself.

HyperWrite's AI writing assistant captures meeting highlights, extracts follow-ups, and produces polished summaries you can share, making it simple to track minutes, assign tasks, and keep everyone aligned.

What is an AI Note Taker, and Do I Need One?

An AI note taker is software that listens to conversations, transcribes speech into text, and generates meeting summaries automatically. It also pulls out action items, decisions, and named attendees so you can assign follow-ups and track commitments. 

Think automatic transcripts, searchable meeting notes, meeting recap snippets, and follow-up prompts delivered without someone typing during the call.

How it Works Without the Jargon

The tool captures audio, either by joining the meeting as if it were another participant or by recording locally on your device. Speech gets converted into text using speech recognition models that improve transcription accuracy over time. 

Natural language processing identifies topics, key points, decisions, and tasks, then assembles clean meeting summaries and action items. Some tools add speaker labels, timestamps, and smart chapters so you can jump to the part you need.

Why You Might Want One

Do you spend time rewriting notes after a meeting or try to remember who agreed to what? An AI meeting assistant saves time by turning live discussions into accurate meeting notes and action items. It improves accuracy by reducing missed details and transcription errors. 

It frees participants to focus on the conversation instead of typing, which improves engagement and reduces context switching. It also creates searchable records, allowing you to quickly find past decisions and threads, which in turn boosts meeting productivity and team alignment.

Two Flavors of AI Note Taker Tools

Bot-based AI note takers join a meeting as a virtual participant. They capture audio over the conferencing service and produce transcripts, meeting summaries, and action items in that platform. These tools work well for automated meeting capture across virtual meetings, but having a bot present can make some people hesitant to speak freely.

Bot-free AI note takers capture audio at the device level instead of joining as a participant. They record locally or via integrations and then produce high-quality summaries, automatic transcripts, and action items without a bot in the call. This approach often preserves a more natural conversation flow for participants and can make transcription and meeting search more consistent across platforms.

Do You Need an AI Meeting Assistant?

• Do you use multiple meeting platforms and want everything recorded in one place?
• Do you join external calls for client work or consult across different conferencing systems? 
• Do you like conversation analytics, deep meeting search, or AI generation based on meeting content? 

If you answered yes to any of those, an external AI meeting assistant or the best AI meeting note taker tools may make sense.

When a Built-In Video Conferencing Tool Might Be Enough

If your video conferencing platform already offers transcription, action items, and summaries, adding an AI assistant may be too much, especially since it's an extra subscription to pay for. At this point, most of the main video conferencing apps have AI meeting assistant features baked in. If you're already using one of these apps, check them out first:

Zoom now offers AI features on its lowest paid plan, including transcription, smart chapters, and summaries. If you only need reliable meeting transcription and simple summaries, that may cover it. Microsoft Teams requires a Copilot Pro Business add-on on top of Microsoft 365 Business to get AI transcription and meeting notes. Copilot stands out by combining meeting context with company-wide data so you can surface answers and keep teams aligned. Google Meet provides transcription only with the Gemini Enterprise plan and lacks richer meeting search features. Check what your platform already includes before committing to another subscription.

When an External AI Meeting Assistant Makes Sense

Use a separate AI meeting assistant if you need cross-platform capture, want a single searchable archive for calls across Zoom Teams and Meet, or need advanced conversation analytics and flexible AI generation. Freelancers and consultants who join client calls on different platforms often benefit from this approach. 

Choose an external tool when you want better meeting search, customizable summaries, or integrations with your project management workflow for assigning action items.

Privacy, Participation, and Practical Trade-offs

Consider privacy settings, consent for recording, and where transcripts are stored. Bots present in meetings can create unease among attendees. 

Device-level recording reduces that visibility but still requires transparency. Also, weigh subscription costs against the productivity gains. If your team rarely meets or your current conferencing app already provides strong meeting transcription and notes, an extra tool might add cost without much benefit.

Questions to Help You Pick the Best AI Meeting Note Taker

• Do you need multi-platform recording and a single searchable archive? 
• Do you want conversation analytics and deep meeting search beyond plain transcripts? 
• How vital is transcription accuracy and speaker labeling for your legal or compliance needs? 
• Will the tool integrate with your task tracker or CRM to push action items where work actually happens? 

Answer these questions, and you will narrow down the field to find the best AI meeting note taker for your workflow.

Related Reading

• Workflow Efficiency
• What is Digital Workflow
• How to Be Organized at Work
• How to Stay Focused at Work
• How to Use AI for Work Productivity
• Benefits of Automation in the Workplace
• Using AI to Enhance Business Operations
• Automate Workflow Processes
• How to Automate My Business
• How to Automate Repetitive Tasks

24 Best AI Meeting Note Takers

1. HyperWrite

Pros

• Deep personalization so suggestions sound like your voice
• Inline sentence rewrites and an integrated document editor for fast drafting
• Citation-aware, useful for students and accuracy-focused professionals

Cons

• Advanced features may require a paid plan
• Real-time collaborative editing is improving, but not as extensively as some suites

Why HyperWrite feels like a coauthor

HyperWrite pairs modern AI with user-specific tuning so each draft reads like you wrote it on a great day. 

Use case: 

• Draft an outreach email
• Then ask the assistant to tighten the tone for a VP
• The inline rewrites appear in context, so edits stay fluid

In a personal test, it turned a rough 10-line blog outline into an 800-word first draft in 12 minutes, then had HyperWrite add citations and reframe paragraphs for clarity.

How it Helps Teams and Workflows

The editor supports collaborative commenting and shared documents, enabling teammates to iterate on AI-suggested copy. Integrations include browser and document workflows that export clean drafts into CMS or Google Docs. 

Freelancers, content teams, and students who need reliable, citation-friendly output will get the most value. It also offers templates and a chat interface for quick rewrites and tone adjustments.

2. Jamie

Pros

• High-accuracy transcription across 20+ languages
• Strong privacy: GDPR-compliant and deletes audio after transcripts
• Searchable meeting memory with editable notes and action items

Cons

• Does not record video
• No mobile app yet

Collaboration and Integrations

You can label and organize meetings, add custom vocabulary for industry terms, and reference past meetings through a chat interface. The GDPR stance and on-device recording give teams confidence when handling sensitive client calls. Ideal for privacy-conscious teams that need reliable transcription and fast action item extraction.

3. Otter

Pros

• Workspace support and account-wide AI chat for searching meetings
• Transcribes uploads as well as live meetings
• Integrates with Slack and collaborative channels

Cons

• Can struggle with technical jargon
• Occasional accuracy drops on complex audio

Team-friendly Features and Workflow Wins

Workspaces let you segment meetings by team or project and mention Otter inside channels to assign tasks. The account-wide chat acts like a searchable assistant across all meetings. Product managers and distributed teams who want conversational search and straightforward action extraction will find Otter helpful.

4. Fireflies.ai

Pros

• Generative AI features like AskFred for follow-up queries
• Automatic meeting recaps and searchable feeds
• Rich integrations with CRM and knowledge tools

Cons

• Interface can feel cluttered
• Large volumes of meetings can require active organization

Where it Plugs Into Workflows

Native integrations include HubSpot, Salesforce, Slack, and Dropbox, so meeting insights feed CRMs and knowledge bases. Use Fireflies for sales coaching, recurring meeting summaries, and embedding clips into internal docs. Sales and customer success teams that require CRM synchronization and rich analytics will find this tool beneficial.

5. Granola

Pros

• Auto-formats meeting notes by context with custom templates
• Minimal, distraction-free interface

Cons

• No built-in transcript search
• Does not transcribe phone calls yet

Integrations and Team Use

Granola syncs with HubSpot, Slack, and Notion and offers a straightforward library for meeting records. If you prefer active note-taking with AI assistance to fill gaps, Granola keeps your focus on the conversation rather than the app. Product teams who like concise, well-formatted meeting notes will appreciate the simplicity.

6. Avoma

Pros

• Excellent coaching and conversation analytics for sales teams
• Easy to use with deep coaching features like filler word tracking
• Strong CRM integrations

Cons

• Can be pricey for larger teams
• Some advanced features can take time to set up

Workflow and Integrations

Native integrations with Salesforce, HubSpot, Copper, and Pipedrive push notes and action items directly into your CRM. Use Avoma to standardize call quality, accelerate onboarding, and create a searchable coaching library. Customer-facing teams and sales ops looking to improve call performance will see ROI quickly.

7. tl;dv

Pros

• Generous free plan
• Lightweight and low resource use on PCs

Cons

• Can fail to join when servers are busy
• The feature set is simpler than some enterprise tools

Sharing and Team Features

Add manual notes with timestamps and export clips to Notion, HubSpot, Salesforce, or Slack. The AI reports that run across multiple meetings make it easy to spot recurring issues or wins. Small teams and startups that want simple, shareable meeting highlights will find tl;dv effective.

8. Krisp

Pros

• Real-time noise removal and accent smoothing
• Runs locally, no bots or cloud join required

Cons

• It can sometimes distort the voice depending on the hardware
• Requires local installation and device setup

How it Fits Into Meeting Workflows

Because it runs locally, Krisp avoids adding bots to calls and minimizes cloud audio handling. It pairs well with any meeting note taker that needs clear audio for higher transcription accuracy. Anyone whose call quality is suffering from background noise will benefit from Krisp.

9. Equal Time

Pros

• Real-time speaking time and inclusion scoring
• Tracks questions and attendance
  

Cons

• The interface is less polished than some competitors
• Mobile support is limited

Team and Data Features

You get a post-meeting dashboard with sentiment flags, a question list, and speaker breakdowns. Use it in recurring standups to maintain high inclusion and track who needs nudges to contribute. Facilitators and team leads focused on equitable participation will gain practical signals from Equal Time.

10. Fellow

Pros

• Strong meeting lifecycle support: agendas, notes, action items
• Transparent security and Vanta-backed controls

Cons

• The desktop app can be buggy
• Some advanced integrations require admin setup

Security and Integrations

Fellow lists security controls and forbids OpenAI from training on your data, which helps with compliance. With over 50 integrations, it seamlessly integrates into Slack, calendars, and project tools. Project managers and ops teams who need structured meeting programs and audit-ready notes will prefer Fellow.

11. Fathom

Pros

• Easy sharing and formatted copy-paste
• Generous free plan with core features

Cons

• Some quirks with Meet and Teams
• Advanced automation requires a paid plan

Team Features and Scaling

Paid plans add team call tabs, meeting stats, and keyword alerts for signal monitoring. Use Fathom to centralize call artifacts and share highlights with clients or product teams. Independent consultants and small teams who want a no-friction note taker often choose Fathom.

12. Evernote

Pros

• Intuitive note organization and strong Web Clipper
• Powerful search including text in images and PDFs

Cons

• Premium plans can feel pricey
• Free plan limits device sync and storage

Collaboration and Integration

Share notebooks, assign tasks, and export notes to other apps. If your workflow includes web research, saved articles, and multi-device access, Evernote keeps everything linked. Knowledge workers and individual contributors who need a consolidated reference will benefit here.

13. Obsidian

Pros

• Local Markdown files for full data ownership
• Powerful linking and graph view for knowledge networks

Cons

• Steep learning curve and no native real-time collaboration
• Advanced use benefits from plugins and Markdown familiarity

How Teams Can Use it

Obsidian is ideal for individual contributors and researchers who prefer local control and deep linking. Use plugins to sync or publish notes and create templates for meeting minutes. Knowledge workers who want privacy and structure without cloud lock-in will find Obsidian powerful.

14. Bear

Pros

• Clean, focused interface with Markdown support
• Hashtags and linking for light organization

Cons

• Apple-only; no Windows or web version
• No real-time collaboration features

Workflow Fit

Bear syncs via iCloud with a Pro subscription and supports encrypted notes for sensitive items. It suits creative professionals and Apple-centric teams that want a beautiful, fast note app for single-user workflows.

15. Joplin

Pros

• Open source and free with strong privacy controls
• End-to-end encryption and flexible sync options

Cons

• Community support can be slow
• Mobile apps lack some desktop editing features

Team and Solo Workflows

Joplin does not offer native real-time collaboration but supports shared sync services for small teams. If ownership and encryption matter, Joplin is an attractive, low-cost option for organized note-taking.

16. Google Keep+

Pros

• Simple, fast capture with voice memo transcription
• Free and integrated with Google services

Cons

• Lacks rich text formatting and hierarchical notebooks
• No dedicated desktop app beyond the browser

How it Fits a Workflow

Keep links into the Google ecosystem so moving a note into a doc or calendar is seamless. Use Keep for quick meeting highlights, to-do lists, and reminders when you want minimal friction and instant sync.

17. Apple Notes

Pros

• Deep Apple integration with multimedia notes and tags
• Free and straightforward with locked notes for privacy

Cons

• Apple-only experience
• Collaboration features are basic compared with others

Team Usage and Tools

Share notes for simple collaboration or export to other apps. For teams centered on Apple devices, Notes reduces friction and keeps meeting artifacts handy across devices.

18. OneNote

Pros

• Notebook, section, and page structure mirrors physical notebooks
• Strong integration with Microsoft Office and real-time collaboration

Cons

• Sync conflicts can appear occasionally
• Some features need internet access

Where it Plugs in

Works best inside Microsoft 365 workflows and Teams meetings. Use OneNote for meeting archives, project notebooks, and shared research where structure and collaboration matter.

19. Bluedot

Pros

• No-bot recording approach that preserves meeting flow
• Clean interface with customizable meeting note templates

Cons

• No mobile app yet
• Fewer native features than enterprise stalwarts

Integrations and Team Features

Native integrations with Google Calendar and Drive, HubSpot, Salesforce, Slack, and Notion, along with Zapier support, expand workflow reach. Use Bluedot for accurate transcripts and clean summaries, eliminating the need for extra meeting participants.

20. Equal Time (second entry)

Pros

• Rapid transcription with speaker analytics
• Exports summaries to Google Docs and webhooks

Cons

• No mobile version
• UI is functional but not polished

Automation and Integrations

Connect via Zapier or webhooks to push summaries into CRMs or trackers. Use Equal Time when you want a no-nonsense recorder focused on inclusion metrics and quick exports.

21. MeetGeek

Pros

• Strong summaries that break down tasks, decisions, and concerns
• Supports 50 languages and offers mobile recording

Cons

• A heavy feature set may be more than some small teams need
• Advanced integrations require configuration

Integrations and Share Features

With 7000 integration options, you can route meeting notes to Slack, Notion, CRM, or a ticketing system. Teams that require precise, editable summaries and robust automation will achieve efficient handoffs.

22. Sonnet

Pros

• Converts conversations into CRM-ready data
• Speaker analytics and shareable recordings

Cons

• Stores meeting data on their servers
• Mac only and English-only support

Compliance and Fit

Since Sonnet stores audio and transcripts, please review retention policies before using it for sensitive calls. Sales teams that want automatic CRM updates will find Sonnet saves time.

23. Superpowered

Pros

• Supports over 50 languages and strong security compliance
• Broad integrations and no audio storage

Cons

• No semantic search across past notes
• Some advanced analytics are limited

Workflow and Integrations

Connect to email, Slack, Notion, Drive, Salesforce, HubSpot, and Zapier for routing and automation. Multinational teams and compliance-sensitive organizations that require comprehensive language support will benefit.

24. Tactiq

Pros

• Live, speaker-specific transcriptions and one-click summaries
• Saves transcripts directly to Google Drive

Cons

• Chrome-only extension limits browser choice
• Initial feature navigation requires some learning

Where it Fits

Tactiq’s prompt saving and Drive sync streamline immediate action after a meeting. Teams that rely on Chrome and want live, speaker-labeled notes and quick exports will get a smooth experience.

‍

Related Reading

• Pros and Cons of AI in Marketing
• Best AI Productivity Tools
• Best AI for Project Management
• Best Content Marketing Automation Tools
• Notion Alternatives
• Best AI Tools for Recruiting
• Zapier Alternatives
• Best AI Meeting Note Taker
• Best AI Tools for Product Managers
• Best AI for Market Research

Try our AI Writing Assistant to Write Natural-sounding Content

HyperWrite pairs advanced AI with deep personalization so every suggestion reads like your best draft. The assistant offers instant email drafts, blog outlines, and in-line sentence rewrites inside a writing-focused chatbot and integrated document editor. 

Students get accurate, cited content for essays that do not sound like generic AI. Professionals turn rough thoughts into polished content quickly while keeping accuracy and tone. Want suggestions that match your voice and scale across every document?

Turn Meeting Audio into Clear, Actionable Meeting Notes

Use HyperWrite as a meeting assistant that captures audio, creates searchable transcripts, and produces concise meeting minutes. The meeting summarizer extracts action items, assigns owners, adds timestamps, and highlights decisions and follow-ups. 

Speaker identification and context-aware summaries make it easy to trace who said what, looking for the best AI meeting note taker that converts chaotic conversations into clear next steps?

Collaborate Inside Documents and Capture Context

Collaborate directly with AI inside the document editor so teammates can edit:

• Notes
• Tag tasks
• Refine summaries together

Agenda-based templates and comment threads keep discussions focused. Inline suggestions rewrite sentences, tighten phrasing, and surface follow-up tasks that sync to your task manager. How would it change your team if meeting notes were live documents rather than buried files?

Accuracy, Citations, and Student-Friendly Notes

HyperWrite produces accurate, cited content so students can use AI-generated notes without sounding like a generic model. The tool pulls sources, formats citations, and offers paraphrasing that preserves meaning and academic voice. That makes class notes and essay outlines reliable and easier to defend. Do you want notes that stand up to review and save research time?

Integrations, Workflows, and Meeting Capture That Fits Your Tools

HyperWrite connects to your calendar and meeting platforms so notes appear automatically after calls. Export options push summaries and action items to:

• Google Docs
• Notion
• Asana
• Trello
• Slack
• Microsoft Teams

Automated reminders, follow-up templates, and searchable archives cut meeting churn and keep work moving. Which integrations would remove your most annoying manual step?

Security, Controls, and Enterprise Readiness

Teams get admin controls, access management, and encryption to protect meeting content. Single sign-on and role-based permissions help IT manage data while keeping collaboration fluid. 

Audit logs and retention settings support compliance requirements for corporate and regulated environments. What security features matter most for your meetings and notes?

How HyperWrite Cuts Meeting Overhead and Boosts Productivity

HyperWrite shortens the cycle from conversation to execution by turning discussion into clear tasks, reducing email catch-up and duplicate work. Searchable transcripts speed finding past decisions and templates standardize minutes across teams. 

With faster drafting and fewer follow-ups, meetings become a net gain for productivity. Which recurring meeting would you transform first?

Get Started Fast: Create a Free Account and Try It

Sign up, connect your calendar, enable meeting capture, and choose a note template. Train personalization by editing a few drafts so the assistant learns your preferred voice, tone, and terminology. 

Create your free account and start writing with AI that actually gets you. Ready to test meeting capture that turns talk into action?

Related Reading

• N8n Alternatives
• Fireflies.ai Competitors
• Workato Competitors
• Writesonic vs Jasper
• Jasper AI Alternatives
• Motion Alternatives

‍